About Penn Marketplace

Purchasing

Penn Marketplace is Penn’s online procure-to-pay (P2P) system, providing a single platform to source goods and services, request new suppliers, submit non-PO invoices, and manage payment requests.

Penn Marketplace Access

Getting Started in Penn Marketplace

Whether you’re requesting a new supplier, preparing a Non-PO Payment Request, or approving payments, Penn Marketplace provides the tools to manage these activities throughout the procure-to-pay process.

• New Supplier Requests
  • All new suppliers and payees must be added to Penn Marketplace before they can begin doing business with the University. Penn-paid faculty and staff can submit a request to add a new organization or individual to the system.
• Preparers of Non-PO Payment Requests
  • A Preparer is a Penn-paid faculty or staff member who creates and submits Non-PO Payment Requests on behalf of a School or Center. There is no limit to the number of Preparers within a School or Center.
  • Preparers are responsible for ensuring that each Non-PO Payment Request is complete, accurate, and ready for submission.
• Approvers of Non-PO Payment Requests
  • An Approver reviews and authorizes Non-PO Payment Requests for payment. Each Approver is assigned a dollar-level approval limit and may approve requests up to that amount for their assigned ORGs.
  • The University’s standard approval levels are:
    • $5,000
    • $50,000
    • $250,000
  • Approvers may also forward Non-PO Payment Requests as needed.
  • Before approving a request, Approvers are responsible for verifying that:
    • All information and supporting documentation are complete and accurate.
    • The request has a valid University business purpose.
    • The payment complies with all applicable University policies.